Define Custom Views for your Online Database

After you finish defining your custom online database, define multiple custom database table views. 

Now that you have your custom online database defined you might want to add some handy features.  One of those handy features is the ability to define multiple database table views.  This blog will walk you through the steps of editing and defining your custom database views.  Not to mention, there is a bonus feature for your database mentioned at the end!  If you need help getting to this step of the process, try reading the previous blogs: Start Creating Your Custom Online Database, How to Customize Fields for your Online Database, and Looks DO Matter: ALL ABOUT VIEWS.  

To begin, click Org Admin on the top  left of your screen, under your logo.  Select Manage Database.  Click edit next to the database you wish to edit.  Scroll down the database edit screen until you see an area titled Views.  Under views you will see expanded view, summary view and new view.  Selecting edit next to either expanded or summary view enables you to edit those two common views.  However, you want to add an entirely new view.  To do so, select new view.  

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Here you are able to give your custom database view a name, determine the number of columns you wish to indent, the number of rows to print before a page break and whether or not you want a thumbnail included in your view.  At this point in time, there are no fields included in your custom view, so you will have to wait to select which fields you wish to sort the data in your database by until you enter the fields (directions for this are below, so keep reading).  Once you are done with this first step, press next. 

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You will see the fields section appear. 

 

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It is now time to decide which fields you want included in your view.  You can choose from the fields you have already created in your database in addition to any of the preset database fields that GroveSite offers.  Select the fields you wish to include in your database view, and then select add field.  

 

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You should now see these appear on the left hand side of the fields list.  Earlier in the process you were unable to select which rows you want to sort the custom database view by because there were no fields entered!  Now that you have entered your fields, you are able to specify how you want it sorted.

One of the unique features of GroveSite is that you are also able to create filters for your database views.  After you have selected the fields you wish to include in your view, you can create a filter.  

 

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You will see that once you add your first filter definition you are able to add additional and/or definitions.  

 

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Once you are done defining your views, be sure to select Save View at the bottom of the screen!  All views will now be available for use within your main database page.  At the top of every database there is a dropdown selection menu that allows you to decide which “view” you want to use while reviewing your database.   

Comments

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Thanks for the nice blog. It was very useful for me. Keep sharing such ideas in the future as well.

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[elliptical reviews]

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